How Often Should Commercial Cleaning Be Scheduled?

by Mike Derryberry • June 26, 2023

Maintaining a clean and hygienic workspace is crucial for any business. A clean office environment not only enhances the appearance of your establishment but also promotes productivity, employee satisfaction, and customer confidence. However, the question arises: How often should commercial cleaning be scheduled? Here are some factors to consider when determining the frequency of commercial janitorial cleaning, the benefits of regular cleaning, and practical tips to help you find the perfect cleaning schedule. Discover how to create a sparkling and inviting workplace.

Man Mopping Floor

Assessing the Nature of Your Business

The first step in determining the cleaning frequency is to assess the nature of your business. Different industries and businesses have varying cleaning requirements. For example, a medical facility will have stricter cleaning protocols compared to an office space. Consider factors such as foot traffic on floors and rugs, the presence of food preparation areas, and the level of cleanliness required for your specific industry.

You Share Your Office Space With Other Companies

When working in a shared office space, it's crucial to stay informed about the cleaning schedule of neighboring companies in the building. It's best to avoid being caught off guard by unexpected deep cleaning or the reverse scenario.

When managing the cleaning schedule for your office, it is essential to coordinate with other businesses in the building to ensure that everyone is aligned. A shared cleaning schedule can lead to significant time and cost savings down the line.

Foot Traffic and Usage

The amount of foot traffic your business receives is a crucial factor in determining the frequency of cleaning. High-traffic areas, especially in lobbies, reception areas, and common spaces, may require daily or frequent cleaning to maintain a clean and welcoming appearance. Additionally, consider areas where spills, dirt, or debris are more likely to accumulate, such as break rooms or entrances, and adjust the cleaning schedule accordingly.

The frequency of cleaning your office largely depends on the number of visitors it receives. If your office experiences high foot traffic, keeping it clean and presentable is crucial. On the other hand, if you have minimal visitors, you may be able to reduce the frequency of cleaning.

What's The Size Of Your Office

The frequency of cleaning required for an office building largely depends on its size. A small office with limited staff may only require weekly cleaning, whereas a larger office with higher foot traffic necessitates multiple cleaning sessions each week.

The Number Of Office Workers

The frequency of office cleaning is influenced by the number of employees working in the office building and workspace. A larger workforce requires more frequent cleaning to prevent the spread of germs, while a smaller staff may not require as frequent cleaning.

Employee Health and Safety

A clean and sanitary workspace promotes employee health and safety. Regular cleaning helps reduce the spread of germs, bacteria, and allergens, creating a healthier environment for your employees. Depending on the type of business and the sensitivity of your employees to allergens or respiratory issues, you may need to schedule more frequent cleaning to ensure their well-being.

Customer Perception and Satisfaction

The cleanliness of your business directly impacts customer perception and satisfaction. A clean and well-maintained environment gives a positive impression, instilling confidence in your clients. Consider the expectations of your target audience and industry standards. If your business caters to high-end clients or requires stringent cleanliness standards, more frequent cleaning may be necessary to meet and exceed those expectations.

Compliance with Regulations

Many industries have specific regulations and guidelines regarding cleanliness and sanitation. It is essential to understand and comply with these regulations to ensure the health and safety of your employees, customers, and the overall reputation of your business. Be aware of any industry-specific requirements, such as those in healthcare or food service that may mandate a certain cleaning frequency.

Benefits of Regular Cleaning

Regular commercial cleaning services offer a multitude of benefits for your business. It improves indoor air quality, reduces the risk of allergens and contaminants, minimizes the spread of germs and illnesses, and extends the lifespan of your assets and furnishings. Moreover, a clean and organized workspace enhances employee morale, productivity, and overall satisfaction, positively impacting your bottom line.

Creating a Cleaning Schedule

To establish an effective cleaning schedule, evaluate the factors discussed earlier and work with a professional commercial cleaning company to develop a customized plan. Consider daily tasks such as trash removal and restroom cleaning, weekly tasks like vacuuming and dusting, and monthly or quarterly deep cleaning tasks. Collaborate with the commercial cleaning service to ensure the schedule aligns with your business operations and minimizes disruptions.

Below is an example of a list of office cleaning tasks and their suggested cleaning frequency by area of the office building.


To keep the area clean and safe, it's important to disinfect doorknobs, keyboards, desks, and computer mouse. It's also necessary to wipe down all hard surfaces, vacuum or sweep all floors, and empty all trash cans and recycling bins. Additionally, restrooms, sinks, toilets, and mirrors should be cleaned and sanitized, while kitchen countertops, sinks, and horizontal surfaces should be properly cleaned. Cleaning Door Handles


To keep your office clean, make sure to dust the blinds regularly. Wipe down doors, door frames, and light fixtures to remove any accumulated dirt or grime. Don't forget to vacuum upholstered furniture to keep it free from dust and debris and carpet cleaning. Wash all your windows to let in the natural light and enjoy a sparkling view.


Some tasks that should be done regularly include dusting the baseboards and crown molding, vacuuming the vents thoroughly, cleaning and disinfecting the office kitchen, including the fridge, and ensuring that high-touch and high-traffic areas are also cleaned and disinfected. By taking these steps, we can help prevent the spread of germs and bacteria in the workplace.

Deep Cleaning

Before the deep cleaning starts, employees should clear their desks. All kitchen cabinets, appliances, stove, oven, refrigerator, etc., are being cleaned. Blinds and window frames are being dusted and wiped. Baseboards are being scrubbed. Furniture is being moved beforehand to make sweeping, vacuuming, and mopping underneath more efficient. Computer keyboards, mice, screens, phones, doorknobs, and chairs are being cleaned and sanitized. The windows are being cleaned. Ceilings, fixtures, and lighting are being highly dusted. Mopping the flooring and carpet cleaning are also on the deep cleaning agenda.

Ongoing Evaluation and Flexibility

Remember that cleaning requirements may change over time, especially as your business grows or adapts to new circumstances. Regularly evaluate the effectiveness of your cleaning schedule and be flexible in adjusting it as needed. Seek feedback from employees and clients to gauge their satisfaction with the cleanliness of the workspace. If you notice specific areas that require more attention or if your business undergoes changes that impact the cleaning needs, don't hesitate to communicate these updates to your commercial cleaning company.

Hiring a Professional Commercial Cleaning Company

Partnering with a professional commercial cleaning company, like Compass Cleaning Solutions, can streamline your cleaning efforts and ensure consistent, high-quality results. We’re a reputable company with experience and positive customer reviews. Discuss your specific cleaning requirements, frequency preferences, and any special considerations with us, and we’ll work to develop a tailored cleaning plan just for your business.

Maintaining a Clean Environment

While the frequency of professional commercial cleaning is important, it's also essential to maintain a clean environment between scheduled cleanings. Encourage employees to practice good cleanliness habits, such as tidying up their workstations, properly disposing of trash, and promptly reporting any spills or maintenance issues. Regularly restock cleaning supplies and provide guidelines for maintaining cleanliness in shared areas.

Determining the ideal cleaning frequency for your business involves considering factors such as foot traffic, industry requirements, employee health, and customer satisfaction. By understanding these factors and working with a professional commercial cleaning company, you can create a cleaning schedule that promotes a clean, healthy, and welcoming workspace. Remember, regular cleaning not only enhances the appearance of your business but also contributes to the well-being and productivity of your employees. Embrace the benefits of a clean environment and enjoy the positive impact it brings to your business and those who work and visit there.

Phoenix’s First Choice for Janitorial Cleaning Services

Are you in search of a reliable commercial cleaning service to maintain the cleanliness of your business or facility? Look no further than our top-rated and experienced team of cleaners based in Phoenix, AZ, and its surrounding areas.

Compass Cleaning Solutions offers customized cleaning services to safeguard you and your employees against COVID-19. Our commercial cleaning staff ensures that your facility is visually appealing, which can attract high-quality customers to your premises. Click on our contact page to learn more about the professional cleaning we offer. Call us today at 602-606-7900 to receive a free quote and book your initial appointment.